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CAREERS

Open Positions

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Philadelphia, PA
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Philadelphia, PA

If you are interested in the position(s), please email us at info@zhjinlaw.com or call us at 215-625-2930.

Details

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Secretary/Receptionist
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Philadelphia, PA

Job Type: Full-time or Part-Time

 

Location: Center City of Philadelphia, PA

 

Educational Requirements

High School Diploma or GED Diploma is required in a field. Proficiently bilingual in Mandarin and English to undertake a variety of administrative tasks.

 

Experience Requirements

  • Proficient in English and Mandarin.

  • Communication skills with clients and staff.

  • Patient with clients.

  • Organizational skills.

  • Keeping everything in the office confidential by keeping client/legal firm information confidential.

  • Flexible to aid staff.

 

Software and Systems Requirements

  • Expertise in Microsoft Office applications and adobe. 

 

Job Duties

  • Client Relations

    • Welcomes guests and clients by greeting them in person or on the telephone;

    • Answering or directing inquiries.

    • Maintains client confidence by keeping client/legal firm information confidential.

    • Keep client calm and confident.

    • Translate.

    • Informing client in advance of appointments, meetings, hearings, interviews, notices, documentations and more.

    • Providing fees and document lists for cases to clients.

    • Keep front desk organize as it is the first appearance the client sees when greeting.

  • Answer Telephones

    • Answer the phone, take messages or refer calls to appropriate staff member.

    • Receive and relay telephone messages and voicemails.

    • Returning all missed calls.

    • Keep track of client’s inquiries.

    • Keep track of client’s updated contacts and addresses.

  • Maintain Calendar and Plan Meetings

    • Schedule appointments and update event calendars.

    • Arrange meetings and coordinate conference room schedules.

    • Assemble files for meeting, hearings, and scheduled appointments.

    • Maintain schedules and calendars.

    • Arrange and confirm appointments a day in advance.

    • Remind staff of deadlines and important tasks needed to be reminded of.

  • Handle Mails

    • Incoming and outgoing mail and faxes.

    • Open, review, sort and distribute the mail to the appropriate recipients.

    • Scan incoming mails on a daily.

    • Prepare correspondence, letters, notifications of mail into envelopes.

  • Prepare and Edit Documents

    • As the last person to see documents before they are sent, the Secretary reviews outgoing correspondence for grammar, correctness and completeness, and insures that appropriate material is attached.

    • Translate, transcribe, and proofread legal documents.

    • Produces information by transcribing, formatting, inputting, editing, retrieving, tabbing, copying, and transmitting text, data, and graphics; coordinating case preparations.

    • Handle information requests and monitoring evidence gathering for cases.

    • Data entry of forms and documents.

    • Drafting cover letter.

    • Organizing outgoing cases.

    • Physically filing appeal, deeds, briefs, permits, applications, cases, or legal documents at specific departments in Philadelphia.

  • Maintain Databases and Filing Systems

    • Organize all active and inactive cases/files.

    • Electronically scan all inactive and active cases/files.

    • Organize files and prepare files for hearings, meetings, interviews, outgoing cases/petitions.

    • Recording and monitoring dates for court appearance, pleadings, interviews, and filing requirements.

    • Maintain hard copy and electronic filing system.

    • Perform administrative tasks, including filing, printing, copying, faxing, and mailing.

    • Maintain legal forms, applications, appeals, required documentations, materials and more up-to-date and latest version.

  • Maintain Inventory

    • Maintains office supplies by checking stocks.

    • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.

 
Investment Finance Consultant
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Philadelphia, PA

Job Type: Full-time or Part-Time

 

Location: Center City of Philadelphia, PA

 

Educational Requirements

A Bachelor's Degree in Finance is required in a field. This position will require knowledge and expertise to strategize, evaluate, and advice in related to organizational finance operations; finance management for market-rate real estate, zoning, and business investments projects.

 

Experience Requirements

  • Financial management and systems.

  • Data, real estate data, tax information reporting.

  • Analyzing Current and Past Financial Data.

  • Project management and administration.

  • Market-rate of real estate, zoning, business development, and finances.

  • Financial literacy.

  • Financial Projections and Budgeting.

  • Strategic Planning.

  • Chinese language fluency preferred.

 

Software and Systems Requirements

  • Expertise in Microsoft Excel for the financial review. Proficiency in Microsoft Office applications including Word.

 

Job Duties

  • Meet with clients to obtain information on their land development goals and acquire the understanding of their financial ability.

  • Research and evaluate financial data of various developments of land completed and provide financial advice on proposed development based upon analysis of past performance and client financial standing. 

  • Examine client and corporation financial information to make recommendations on size and scope of investment that the client should invest into.

  • Provide reports on required finances for the proposed size and scope of investment projects based upon client provided data, existing real estate data, tax information, and current market costs and construction bids for client’s review.

  • Meet with a legal representative to review the findings and proposals and advise the attorney as to the scope of the ability of the client and associated risks for contract negotiation purposes.

  • Research opportunities in land development investment for profit and/or non-profit entities and individual clients.

  • Require regular contact with investors and heads of profit and/or non-profit organizations.

  • Report directly to the managing attorney to keep the firm informed of developments.